Privacy Policy – VidyaVyavastha Education ERP Platform
Website:
https://vidyavyavastha.com
Last Updated: 2 November 2026
1. Introduction
VidyaVyavastha (“we”, “our”, “us” or “the Platform”) is an education management and enterprise resource planning (ERP) platform operated by PVNITY PVT LTD, under the brand name VidyaVyavastha.
This Privacy Policy explains how we collect, use, process, store, disclose and protect personal information when individuals and educational organisations access or use our website, software, applications and related services.
VidyaVyavastha is designed to support a broad range of educational organisations, including:
Schools and K–12 educational institutions
Colleges and universities
Coaching and tuition centres
Training and vocational institutes
Academies and educational organisations
EdTech companies and online learning providers
Other educational institutions using our services
This policy applies to the VidyaVyavastha website, ERP dashboard, administrative portals, staff applications, student and parent applications, driver applications and other services made available under the VidyaVyavastha platform.
2. Information We May Collect
Depending on the services and modules used by an institution, we may process the following categories of information.
2.1 Account and Contact Information
Name, email address and mobile number
Username and account credentials
Designation, department and institutional affiliation
Account preferences and profile information
2.2 Student and Learner Information
Student or learner name and identification number
Admission and enrolment details
Date of birth and contact information, where required
Class, grade, course, programme, department or batch
Parent or guardian details, where applicable
Academic progress and educational records
2.3 Faculty, Teacher and Staff Information
Name, employee ID and contact details
Department, designation and employment information
Attendance, leave and work-related records
Timetable, workload and assigned responsibilities
2.4 Academic and Institutional Information
Where the relevant modules are enabled, the platform may process:
Attendance and timetable records
Examination, assessment and result information
Assignments, homework and learning activities
Course, subject and curriculum information
Admissions and enrolment records
Certificates and institutional documents
2.5 Financial and Transaction Information
Depending on the modules used, information may include:
Fee structures, invoices and payment records
Receipts, outstanding balances and transaction references
Subscription and billing information
Other institutional financial records
Payments processed through third-party payment providers may also be subject to those providers’ privacy policies. We do not intend to collect or store complete card or banking credentials unless a particular service explicitly requires and supports such processing.
2.6 Technical and Usage Information
When users access our website, applications or services, we may process technical information such as:
IP address and device information
Browser and operating system details
Application version and diagnostic information
Login dates, access logs and usage activity
Security and error logs
The information collected depends on the features being used and the configuration of the relevant service.
3. How We Use Information
We use information for legitimate platform and institutional purposes, including:
Creating and managing user accounts
Providing and maintaining ERP services
Supporting admissions, enrolment and student management
Managing attendance, timetables and academic activities
Supporting examinations, assessments and results
Managing fees, receipts and institutional transactions
Enabling communication between institutions and authorised users
Providing notifications and service updates
Managing staff, faculty and administrative operations
Maintaining platform security and preventing unauthorised access
Providing technical support and troubleshooting
Meeting applicable legal and regulatory requirements
Improving the reliability and functionality of our services
We do not use institutional personal data for unrelated purposes without an appropriate lawful basis.
4. Educational Institution Data and Responsibilities
Educational institutions using VidyaVyavastha may upload, manage and process information relating to their students, parents, guardians, faculty, teachers, staff and other users.
In such cases:
The institution generally determines what information it collects and why it uses that information for its educational and administrative activities.
VidyaVyavastha processes that information to provide and operate the services requested by the institution, subject to the applicable agreement and instructions.
Institutions are responsible for ensuring that they have the necessary authority, notices, permissions and lawful basis to provide personal information to the platform.
Institutions should ensure that access to personal information is limited to authorised personnel.
VidyaVyavastha may separately process certain information for its own purposes, such as managing customer accounts, subscriptions, billing, website enquiries, service security and customer support.
The respective responsibilities may vary depending on the service, contract and applicable law.
5. Sharing and Disclosure of Information
We do not sell personal information as a business practice.
Information may be shared where necessary with:
Authorised administrators, faculty, teachers and staff of the relevant institution
The educational institution that manages the relevant account or records
Hosting, cloud storage and infrastructure providers
Email, SMS and push notification service providers
Payment gateway and transaction service providers
Technical support, security and maintenance providers
Government authorities, regulators or law enforcement agencies where legally required
Other parties where disclosure is necessary to protect rights, safety, security or prevent fraud
Third-party service providers are expected to handle information in accordance with their applicable contractual and legal obligations.
6. Student and Children's Privacy
VidyaVyavastha may be used by educational institutions that provide services to children, school students, college students and adult learners.
Where information relating to children is processed:
The relevant institution must ensure that the required parental or guardian consent and other legal requirements are met.
Personal information should be used only for authorised educational, administrative and related purposes.
Access should be restricted to authorised users.
We do not intend to use children's personal information for targeted advertising or unrelated commercial profiling.
We will handle children's personal data in accordance with applicable privacy and child-protection laws.
7. Data Security
We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.
Depending on the service and deployment, these measures may include access controls, authentication, secure communication, monitoring, backups and other security practices.
No electronic transmission or storage system can be guaranteed to be completely secure. Users and institutions should also protect their passwords, devices and login credentials.
8. Data Storage and Retention
Personal information is retained for as long as necessary to:
Provide the requested services
Maintain institutional and user accounts
Fulfil contractual obligations
Support institutional record-keeping requirements
Resolve disputes and security incidents
Meet applicable legal and regulatory obligations
For institution-managed records, retention and deletion may also depend on the institution's instructions, subscription arrangements and applicable agreements.
When information is no longer required, we will take appropriate steps to delete or anonymise it, subject to applicable legal retention requirements and legitimate operational needs.
9. Data Deletion and Account Closure
Users may contact their educational institution or VidyaVyavastha to request assistance with account closure, correction or deletion of personal information, as applicable.
Institution-managed student, faculty and staff records may need to be requested through the relevant institution's authorised administrator.
To submit a privacy or deletion request directly to VidyaVyavastha, email:
We may need to verify the requester's identity and authority before taking action. Certain information may be retained where required by law, contract, security requirements or legitimate record-keeping obligations.
10. Cookies and Similar Technologies
Our website or services may use cookies, session storage or similar technologies where required for functionality, security, user preferences or performance.
Users can manage cookies through their browser settings. Disabling certain essential cookies may affect website functionality.
11. Third-Party Services and External Links
Our platform may integrate with or link to third-party services, including payment providers, communication services, hosting providers, analytics services and other external platforms.
Those services may have their own privacy policies and terms. VidyaVyavastha is not responsible for the independent privacy practices of third-party services outside its control.
Users should review the applicable third-party privacy policies before using those services.
12. User Rights and Privacy Requests
Subject to applicable law, individuals may have rights to:
Request information about personal data being processed
Request correction or updating of inaccurate information
Request deletion of personal information where applicable
Withdraw consent where processing is based on consent
Raise concerns or submit privacy-related grievances
Exercise other rights available under applicable data protection laws
Requests relating to institution-managed information may need to be directed to the relevant educational institution.
To contact VidyaVyavastha, use the details in the Contact section below.
13. International Data Processing
Depending on the hosting infrastructure and third-party services used, information may be processed or stored in locations outside the user's state or country.
Where applicable, such processing and transfers will be subject to relevant contractual safeguards and applicable data protection laws.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices or legal requirements.
The updated policy will be published on this page with a revised “Last Updated” date. Where required, we will provide additional notice of material changes.
15. Contact Information and Grievances
For questions, privacy requests, complaints or concerns regarding this Privacy Policy or the handling of personal information, contact:
VidyaVyavastha ERP
Operated by: PVNITY PVT LTD
Website:
https://vidyavyavastha.com
Email:
contact@vidyavyavastha.com
Phone: +91 8333920401
Address: Electronic City Phase 1, Karnataka – 560100, India
We will review and respond to privacy-related requests in accordance with applicable law.
This Privacy Policy applies to the VidyaVyavastha Education ERP platform and its associated websites, applications and services, subject to any additional institution-specific privacy notices or agreements.